SirsiDynix Info From Managers Meeting 6/27/13

• To use Sirsi you must log in using the generic staff log-in.
• July 2nd is the last day we will use Millenium.
• July 3-10 we use the offline function in symphony.
• Loan periods will be 3 weeks with 1 renewal from the date which it is asked for.
• DVD's will not be able to be renewed.
• Check in all new materials until July 3rd and begin to circulate them. After July 3rd no new materials will be delivered.
• Cannot accept fines while offline July 3-10.
• SMM can be used for book sale, bags and other misc. items.
• Cannot create new computer cards. We will receive pre-made computer cards to give to patrons. The pre-made computer cards can be used to be filled out while offline on symphony.
• Delivery will keep coming around mostly to pick up.
• Patrons must have their library cards to check out while offline. We will not be able to look up their records. If they insist then you may create them a new account using the same process we currently use for patrons to receive a library card.
• Periodicals need to be done on the Google doc with the barcodes that where given to us. If you have any questions you may contact Gale Ibarra at ext. 31610.
• July 11th we will stop using offline and we will also start using Enterprise (the new catalog system).

From Syma Zerkow, 6/28:

I would like to start this week’s message with an apology. There have been some contradictory messages about how you should handle new materials plus we have made a few mistakes in LMS. We have been able to send out many more items than I anticipated originally. For most of these items, it is no problem to check them in and put into circulation. However, most new AV and many new bestsellers are ordered for a generic floating location (JFLT). Since we have stopped floating until we go live in Symphony, the III system is putting those items “in-transit” rather than changing them to your location. 

• Please store any items that are “in-transit to JFLT” and check them in again once we are live in Symphony after July 11. When they are checked in after July 11, the location will change to your library. If you checked some items in without noticing the “in-transit” message and placed them on your shelves, we will eventually clear that up once we are live in Sirsi. I appreciate the calls and emails we’ve received alerting us to this issue.

The Print Shop will be emailing a sign you can display on your service desk alerting customers that they MUST have their library card in order to check out items between July 3 – July 10.

From July 3 – July 10, the III catalog will still be available to search so you will know if we own a title and what the call number is. However, the information on whether a particular item is checked out or on the shelf will not be accurate since all of the circulation activity will happen offline in Sirsi. As a reminder, during this time, customers cannot place holds and we cannot pull and fill holds.

ILL will continue to send out items that come in from other libraries for our customers. As of tomorrow (June 29), customers will be unable to place any ILL requests. That function will resume once we are live on Sirsi.

A handout with screen shots illustrating procedures for offline circulation will be available shortly. 

Other offline circulation information:

• By Monday afternoon, each location should receive a supply of Computer Use Only cards to use only while we are offline. Do not create computer use only cards in the Offline system.
• Alert new users who register while we are offline that their PIN will not be issued until we are live in Symphony. Please ask them to return to the Library after July 11 to get this important information. Note: we will have a “forget your PIN?” link from the Enterprise online catalog but we do not know if it will be available by the time we go live.

Pedro